NW ASLTA General Meeting

Meeting Minutes for October 23, 2009

(Tentatively Approved - will call to fully approve by 2/6/10)

             I.      Call to order

Organizer, Eric Reed, called to order the regular meeting of the NWASLTA at approximately 6:30 pm on October 23, 2009 at Portland Community College in Sylvania.

No previous Officers were present. 

Members Present:   Tom Wills, Mark Rosenblume, Eric Reed, Ivan Padial, Patty Martin, Darcie LeMieux, Jeffrey Howard, Betsy Burks, and KatyBeth Anthony.

Visitors:  John Davis

Eric Reed collected membership dues before proceeding with the rest of the meeting to meet quorum.

          II.      Approval of minutes from last meeting

No meeting minutes to approve at this time.  All members reviewed the 10-20-07 minutes for information on previous officers (Yvonne Nicolay, Karen Wales, Delinda Morford, LoriAnn Kordalis, and Julia Fritz.) and account balance (6,292.28).  Please see 10-20-07 minutes for more details.

       III.      Election of Officers

Eric Reed explained the roles of each officer and proceeded with the election.

a.       President:  Betsy Burks nominated Eric Reed, KatyBeth Anthony 2^nd the nomination.  All in favor.

b.      Vice President:  Patty Martin nominated Betsy Burks, Tom Wills 2^nd the nomination.  All in favor.

c.       Secretary:  Ivan Padial nominated KatyBeth Anthony, Tom Wills 2^nd the nomination.  All in favor.

d.      Treasurer:  Betsy Burks nominated Jeffrey Howard, he declined.  Ivan Padial nominated Jenifer Davis (Jenifer accepted the nomination thru email correspondence with John Davis), Tom Wills 2^nd the nomination.  All in favor.

OFFICAL ELECTION RESULTS

Eric Reed will arrange for a meeting with Yvonne Nicolay and Jenifer Davis to change names on the bank account and transfer treasurer’s records/materials.  Eric Reed will hold on to the membership collection ($140.00) until bank meeting.

Non-Profit Organization Status was discussed – are we active 501 C3? Tom Wills recommends to have someone follow up on this.

        IV.      Officers’ reports

No reports at this time. 

           V.      Open Issues (aka “old business”)

The voting of the officers.  See details above.

        VI.      New business

Several discussions regarding outreach, recruitment, and email correspondences.  We all agree that each officer is responsible to delegate/share work among the members to keep the workflow going.

a.       MOTION:  Darcie LeMieux proposed to have secretary to set up a Facebook account for NW ASLTA.  Tom Wills 2^nd the proposal.  Jeffrey Howard closed discussion, Tom Wills 2^nd.  All in favor.

Darcie LeMieux proposed and withdrew a motion to discuss workshop details.  Jeffrey Howard proposed and withdrew a motion for NW ASLTA to pay expenses for Betsy Burks for her trip to Arizona.

b.      MOTION:  Ivan Padial proposed to have the officers’ review and give refund if achievable to Betsy Burks for trip expenses to the ASLTA conference in Arizona.  Betsy Burks 2^nd.  Discussion:  Betsy mentioned PCC has already paid for most of the expenses so it won’t be a lot.  Tom Wills recommended that Betsy to give a workshop and share what she learned in the ASLTA conference in return for expenses paid. 
AMEND:  Darcie LeMieux wants to add an audit be performed and then a vote in favor or not of the refund.  Tom Wills 2^nd. 
Darcie proposed to close discussion, Betsy Burks 2^nd.  All in favor of both the motion and amend.

Several discussions regarding when and how to have a workshop.  Must have at least 2 workshops a year.  Jeffrey mentioned that it may not be a good idea to have one in spring due to confliction with the Deaf Studies workshop.  All agreed to have one board meeting before the next general meeting/workshop. 

c.       MOTION:  Darcie LeMieux proposed to determine a date for the general meeting/workshop anytime before January 31, 2010.  Patty Martin 2^nd.   Discussion:  The workshop topic will be determined by the Vice President, Betsy Burks.  Darcie proposed closed discussion, Betsy Burks 2^nd.  All in favor.

KatyBeth Anthony proposed to close New Business, Tom 2^nd.   All in favor.

     VII.      Announcements (aka “health & welfare”)

a.       Tom Wills:  He made a date for a gathering to see the OSD Haunted House.  Next week Friday at 7pm (10/30/09).  All is welcome to join him.

b.      Darcie LeMieux:  Want to give support and acknowledgements to Tom Riggs on his recovering of cancer.

  VIII.      Adjournment

Eric Reed adjourned the meeting at 8:18pm.

Minutes respectfully submitted by:  KatyBeth Anthony